1. WORKSPACE
–Should be bright, invigorating, but conducive to work
–Desks should not face doorway or scenic window to minimize distractions
–Chairs should be comfortable, correct height for user, etc.
–Frequently used items should be placed within reach without having to get up out of your chair.
–Move anything that is not used frequently away from the immediate work area or desk
2. DESKTOP
-Desktops are for work, not storage – minimize personal items, plants,
-If non-work related clutter covers more than 15% of your work surfaces, you are sapping your energy and your ability to concentrate. 
3. FILES, NOT PILES
–Utilize labeled hanging file folders as much as possible for instant accessibility ——-Frequently accessed files should be placed within reach from your chair.
-Use 3-ring binders to hold miscellaneous reference materials. Label the front and the spine clearly so you can grab the correct binder every time.
-Inactive files should be dated and boxed and stored away from your frequently used files.
4. PAPER
-Use the 5 basket system (Label baskets IN, OUT, FILE/ENTER, ACT,
-Deliver contents of the OUT basket at least twice a day or send items with someone going in that direction
-Devote time once a day to empty the FILE basket
-Place all miscellaneous notes, etc in the appropriate basket ie: numbers you need to enter in your address book
-staple business cards directly to the cards in your rolodex
5. MAGAZINES
Refer to table of contents of a magazine to decide which articles you want to read. Use the RIP and READ method and place these articles in a folder along with a highlighter.
-Keep this folder in your car or briefcase and take it with you when anticipate you have time to kill
6. CONTROL YOUR TIME
—If you don’t schedule your time, someone else will.
-Set aside blocks of time each day to return phone calls in batches. If you speak to voice mail, leave a detailed message stating the action you want the recipient to take. Include two best times to contact you.
-Learn to say no, or at least think before you say yes to any time commitment which is not a necessary part of your career future.
-When under pressure to finish a project , give yourself permission to tell co-workers that you can’t be disturbed.
-Let non-crucial phone calls go to voice mail.
-Be prepared; it’s much easier to greet tomorrow when you have a plan.
-Try to PLAN at least 60% OF YOUR TIME. Planning your day helps you focus on
and accomplish necessary tasks while leaving ample time for interruptions or additions to your schedule.
-Experts recommend that you set aside one hour of your day for planning and organizing. Begin in increments of 15 minutes, preferbly at the end of your day