Fact: The average person has more than 3000 documents at home!
Fact: 80% of the items you file will never be looked at again!
Fact: Costs due to chaos – late fees, last-minute payments, unused coupons – can be 15 to
          20% of your  budget!
WORKSPACE
-Should be bright, invigorating, but conducive to work
-Desks should not face doorway or scenic window to minimize distractions
-Chairs should be comfortable, correct height for user, etc.
-Frequently used items should be placed within reach without having to get out of your seat
-Move anything that is not used frequently away from the immediate work area
TIME CONTROL
-Non-work related clutter (pictures, personal items, plants) should not occupy more than 15% of your
  work area
-If you don’t schedule your time, someone else will.
-Try to PLAN at least 60% of YOUR TIME. Planning your day helps you focus on
and accomplish necessary tasks while leaving ample time for interruptions or additions to your schedule.
-Experts recommend that you set aside one hour of your day for planning. Begin in increments of 15 minutes, preferably at the end of your day
-Set aside blocks of time each day to return phone calls in batches. If you speak to voice mail, leave a detailed message stating the action you want the recipient to take. Include two best times to contact you.
-Learn to say no, or at least think before you say yes to any time commitment which is not a necessary part of your career future.
-When under pressure to finish a project , give yourself permission to tell co-workers that you can’t be disturbed.
 
-Let non-crucial phone calls go to voice mail.
-Keep a folder of work or articles you want to read in your car or briefcase and take it to places where you anticipate you will have time to kill, such as doctor’s office or garage
-Be prepared; it’s much easier to greet tomorrow when you have a plan.

GENERAL MAINTENANCE:
Immediately and on a periodic basis toss anything that is useless, outdated, unidentifiable, or unsalvageable. (expired coupons, credit solicitations) As a general rule, if it doesn’t affect your taxes, you probably don’t need to keep it.
-Use the 5 BASKET SYSTEM to manage daily paperwork:
IN…For new items that arrive on your desk
TO DO/READ…For items that you need to act on, you want to read over
TO FILE/RECORD…For items that need to be filed, entered in your address book, PDA, computer. 
      Devote time once a day to empty FILE/RECORD basket
OUT…For items that you have processed or that need someone else’s attention. Deliver contents of
      the OUT basket at least twice a day or send items with someone going in that direction
RECYCLE/TRASH…Try to recycle any materials you intend to toss
 
-Make a labeled hanging-file folder for each category or account. DO NOT use manila envelopes for    storing items in a filing cabinet for the reason “out of sight” means “out of mind.”
-Maintain a calendar in a central location. Use different colored pens to designate appointments that pertain to different people.
-Use 3-ring binders to hold miscellaneous reference materials. Label the front and spine clearly so you can grab the correct binder every time.
-Inactive files should be dated, boxed and stored away from your frequently used files.
BUSINESS CARDS:
-Each time you are offered a new business card, on the back of the card immediately jot down when, where and if not obvious, why you met the person who gave you the card and any other pertinent information.
-Staple business cards directly to your Rolodex cards
-Periodically weed through your business cards asking yourself: why am I keeping these cards? …will I ever utilize their services?…will I really refer them to someone else?…are they reputable?…do you remember WHO or WHAT the card concerns?
PERIODICALS:
-DO NOT save an entire magazine or newspaper when only a portion of it interests you. Most of the time you will not remember why you saved it. If you intend on reading an article at a later date, use the RIP & READ method: Rip or clip the article, stapling multiple pages together, and place in your TO READ basket.
-Toss magazines that are 6 months old and newspapers that are 2 weeks old, realizing that if you haven’t read them by now, you probably will never make time to read them.
-Use magazine keepers for magazines that you want to protect and reference later.
TAX RECORDS:
Pertinent tax information should be kept for at least 7 YEARS. This includes: a copy of your tax return form and W2’s, credit card statements